What are workspaces for and once your account is set up, how do you create extra workspaces?
(If you already understand the principle and usefulness of workspaces scroll down straight to "2. How do you create a new workspace")
Let us first explain why we added this feature.
We wanted a user to be able to create completely separate areas to manage sensitive data coming from (or related to) different sources or organisations.
So the idea is that, as a freelancer for example, you could have an environment or area for all the sensitive data that is related to your job for Company A and another environment (area) for all the data related to your own organisation.
And ideally, the user from our example should not have to create a separate Hypervault account with another email address. So, he should just be able to quickly switch to another "work area" with one click and from within the application.
That's why we created workspaces.
Each workspace you create is in fact like a totally new Hypervault account, but you can access it with the same email address as your other accounts.
Or, in other words, each workspace is another Hypervault account, but you can access each workspace with the one same email address that you used to first register with Hypervault.
Also, from a technical point of view, notice that for each workspace that you create, Hypervault will automatically generate a new separate subdomain.
To clarify and to continue with our example above, our freelancer customer will have two Hypervault workspaces and he decided to name them:
"My Job" and "Customer A"
That means he will access the "My Job" workspace with
and that he will access the "Customer A" workspace with
For security reasons, when switching between workspaces, you will be logged out and will need to login again. If on Google Chrome you use our browser extension's autofill option, this will happen in a blink. (A more in-depth tutorial on switching between workspaces can be found here.)
Why not just use folders to separate things?
For now, theoretically, nothing prevents you from organising everything and all the data from all your teams, clients or organisations in different folders of the same single workspace. But if like the freelancer from our example above you are wearing different hats and working for different organisations, it will become really easy to mix things up and make a mess of everything especially as you will probably be tempted to use the same (sub)folder structure for each of your clients or organisations. This will increase the risk of passwords ending up in the wrong folder and in the wrong hands. We're assuming that's a no no.
In the long term though we have some specific features coming up that will further clarify the importance of workspaces. But we can't tell you more about these just yet.
Your first workspace will be created automatically when you sign up for Hypervault. During the onboarding step "Let's create your workspace" you are asked to provide your company name and then claim an url which will be your subdomain.
As long as it hasn't been claimed yet by another Hypervault user, you are free to claim or use any subdomain of choice. The subdomain does not have to be the name of your company but clearly that would be the most obvious choice if you plan to create more workspaces later and want to keep things easy for yourself and your team members.
(If you choose a subdomain which was already claimed by another user you will be informed immediately and invited to pick another one. "This URL is already in use, please pick another one.")
Once your completed all steps of the onboarding process at signup, that's it, your first workspace is created. As long as you don't create other workspaces that will remain your default workspace.
When you are logged into your Hypervault account click on your profile picture at the very top right corner of the application. (If you did not provide a profile picture yet, it should show a circle with your initials).
Once you clicked on your profile picture you'll see a dropdown menu, like this:
There, click on the first choice in the dropdown which shows the name of your current workspace and "Switch workspace".
This will then take you to the same screen again as during the onboarding process at sign up:
Just follow the steps from there... and you will have your new workspace created.
You will then immediately be logged into that new workspace and have the ability to switch between workspaces.
Just repeat the above steps to create a 3rd, 4th, etc... workspace.
How many workspaces can I create?
You can create as many workspaces as you want.
License billing is linked to workspaces though, not to accounts. Each workspace can be upgraded or downgraded separately.