When and how should you use workspaces or folders?
Let us first explain why we added this feature.
We wanted a user to be able to create completely separate areas to manage sensitive data coming from (or related to) different sources or organisations.
So the idea is that, as a freelancer, for example, you could have an environment or area for all the sensitive data that is related to your job for Company A and another environment (area) for all the data related to your own organisation.
And ideally, the user from our example should not have to create a separate Hypervault account with another email address. So, he should just be able to quickly switch to another "work area" with one click and from within the application.
That's why we created workspaces.
Each workspace you create is in fact like a totally new Hypervault account, but you can access it with the same email address as your other accounts.
Or, in other words, each workspace is another Hypervault account, but you can access each workspace with the one same email address that you used to first register with Hypervault.
Also, from a technical point of view, notice that for each workspace that you create, Hypervault will automatically generate a new separate subdomain.
To clarify and to continue with our example above, our freelancer customer will have two Hypervault workspaces and he decided to name them:
"My Job" and "Customer A"
That means he will access the "My Job" workspace with https://myjob.hypervault.com
and that he will access the "Customer A" workspace with http://customera.hypervault.com.
For security reasons, when switching between workspaces, you will be logged out and will need to login again. If on Google Chrome you use our browser extension's autofill option, this will happen in a blink. (A more in-depth tutorial on switching between workspaces can be found here.)
Why not just use Folders to separate things?
For now, theoretically, nothing prevents you from organising everything and all the data from all your teams, clients or organisations in different folders of the same single workspace. But nowadays we see more and more people working for several different organisations at the same time. And if like the freelancer from our example above you are wearing different hats and working for different organisations, it will become really easy to mix things up and make a mess of everything especially as you will probably be tempted to use the same (sub)folder structure for each of your clients or organisations. This will increase the risk of passwords ending up in the wrong folder and in the wrong hands. We're assuming that's a no no.
In the long term though we have some specific features coming up that will further clarify the importance of workspaces.